Email Enrollees

This guide will teach you how to use the 'Email Enrollees' function. This function will send a customisable email from the system to all the users enrolled in a Course.

1. Navigate to the Course via the Catalogue.

2. Click the icon and select "Email Enrollees".

3. Select which enrolees you want the email sent to. You have 2 options for this:

a. You can select the recipients based on their status in the course (Enrolled, In Progress and or Completed) by clicking the "Send to all enrollees" dropdown at the top lefthand side of the page and selecting which of these you want to include.

b. You can de-select the "Send to all enrollees" setting which will display all enrollees under the 'Recipients' heading. Then you can specify which enrollees you want to email by clearing using the 'X' next to the recipient email address, or pressing the 'CLEAR' button to clear all and then adding recipients from the 'Add Recipients' drop down.

4. Dictate whether or not you want the email to also be sent to the tenancy support contact and assigned facilitators. By default these will both be toggled on and a copy of your email will be sent to facilitators assigned to the course, and the tenancy support contact. If you do not want the email to be sent to these users, just toggle the corresponding button off:

5. Edit the "Email Subject Line" by clicking the text box or by selecting . Add autogenerated fields from the "Add Fields" dropdown.

6. Edit the "Email Body" by clicking the text box or by selecting . Add autogenerated fields from the "Add Fields" dropdown.

7. Schedule the email to be sent at a later date by turning the "Schedule Email" toggle on and selecting a time and date.

8. Add "Email Attachments" by dragging and dropping a file into the box or by selecting

9. Finalise the email by clicking at the bottom of the page.

10. View past and scheduled emails by switching to the "EMAIL SCHEDULES & HISTORY" tab.

You have now successfully emailed enrollees!