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How to Manage Content Updates and Revisions

This guide will step you through the different options for updating your content and some considerations to help you choose the best method for your use case.

Update Existing Activities

You can update existing activities as you wish without impacting users (for all activity types other than SCORM activities).

NOTE FOR SCORM ACTIVITIES: If you have made significant changes to the SCORM file and you replace the old SCORM file with the new one in the same activity, users who were part way through the old version, may get stuck when trying to load the activity with the new file.

To address this, you have the option to 'Delete Old Attempts' when updating a SCORM activity.

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To update an activity:

1. Click on the Cog menu button and select 'Start Editing'.

2. Click on the edit pencil for the activity you wish to update.

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3. Make the required edits.

4. Scroll down and click on 'UPDATE ACTIVITY'.

Using a New Activity

If you want to keep the old and new versions of the activity separate, you can create a new activity to house the new version of the activity in, rather than saving over the old version.

Please refer to https://help.acorn.works/hc/en-us/articles/4706321038479-How-to-Add-an-Activity-to-a-Course on how to add a new activity to a course. (update once this article is in Hubspot)

Once you have created the new activity, you will likely want to hide the old activity.

To hide an activity:

1. Click the course cog button and select 'Start Editing'.

2. Check the box to make it 'Hidden to Users'.

3. Click the 'Update Activity' button.

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Create a New Version of the Course or Live Learning

If you have a separate new version of your course or live learning, you can consolidate the completions from the original version with the new version so they can be kept and reported on together.

Applying a new course version will cause all user completions to be moved to the new course; however, the users will be marked as 'archived' in their training history, and on reports the content status will read 'archived'.

3. Click the admin cog > Click 'Update Course' > Click 'Specify Old Version' > 'Rename old version'.

    • This step is done in the copied version of the course, specify the old version of the course, and rename the old version as archived.

4. Update Course.

Note: Replacing a course will deactivate it and transfer all completions to this course as archived completions. This cannot be undone.