Instructor-Led & Virtual Training (ILT/VILT)

Overview of Attendance Tracking in Acorn

Accorn automatically records and reports student attendance across multiple training formats. The system offers both automated and manual tracking options, depending on your event type and delivery method. Your organisation can track attendance status for all training types—including "attended," "no show," and "cancelled"—and generate out-of-box reports specific to live learning events.

Automated Attendance Tracking for Virtual Events

When you host virtual instructor-led training (VILT) using integrated platforms, Acorn handles attendance recording automatically. The system integrates with:

• Zoom
• GoToWebinar
• Microsoft Teams

These integrations automatically track and record student attendance in real time during live session events. You do not need to manually record attendance for participants joining through these platforms—Acorn captures this data automatically and makes it available in your session reports.

Manual Attendance Tracking for In-Person Events

For in-person classroom training and other on-site events, instructors, facilitators, and administrators can manually record attendance directly in the Acorn UI. This flexible approach allows you to mark learners as attended, absent, or no-show as the session progresses or after it concludes.

QR Code-Based Check-In

Accorn supports QR code functionality for streamlined attendance capture. QR code-based check-in simplifies the sign-in process for in-person events, allowing learners to check in quickly without manual entry. This method reduces administrative overhead and improves data accuracy.

How QR Code Check-In Works:

1. A unique QR code is generated for your session or event.
2. Learners scan the QR code using their mobile device or a provided scanner.
3. Attendance is automatically recorded in the system upon successful scan.
4. Reports are updated in real time with check-in data.

This automated capture method is particularly effective for high-volume training events or sessions with many concurrent participants.

Signature-Based Registration and Sign-In

Accorn also supports signature-based attendance tracking through registration forms. You can configure a registration form that includes a signature field, requiring learners to provide their signature before attending a session. This approach:

• Adds a compliance layer for certain training requirements
• Creates a documented record of learner acknowledgment
• Can be made optional or mandatory based on your organisation's needs
• Contributes to session completion criteria when required

Signature-based sign-in is ideal for formal training environments, compliance training, or situations where documented consent or acknowledgment is required.

Managing Attendance Records

Accorn PLMS allows you to manage attendance directly within the system with full flexibility:

• Import Attendance Records: You can import attendance data from external sources or systems into Acorn, enabling data consolidation and migration.
• Export Attendance Data: Download attendance records in customizable formats suited to your reporting and compliance needs.
• Customizable Fields: Choose which attendance fields to include in your exports, including session-level fields that support detailed reporting and evaluation.

This import/export functionality allows your organisation to maintain attendance records across multiple systems and generate reports tailored to specific stakeholder requirements.

Tracking Attendance Status

Accorn enables administrators to track and report on attendance status across all training types. Standard status indicators include:

• Attended: Learner participated in the session
• No Show: Learner did not attend a registered session
• Cancelled: Session was cancelled
• Absent: Learner was registered but did not participate

Administrators have visibility across your entire training portfolio, making it easy to monitor compliance, identify trends, and take action on attendance issues.

Instructor and Facilitator Capabilities

Instructors and facilitators have tools to manage attendance for both classroom and webinar courses. You can:

• Record attendance in real time or after a session concludes
• Adjust attendance records as needed
• Access attendance reports specific to your sessions
• Export attendance data for your own records or reporting

Attendance Reporting

Accorn provides out-of-box reports specifically designed for live learning events. These reports include:

• Attendance summaries by session, course, or learner
• Attendance trends over time
• No-show and cancellation reports
• Customizable fields for detailed analysis

You can download reports with selected fields to meet your organisation's specific reporting requirements, including compliance documentation, learner engagement analysis, and instructor performance metrics.

Integrating Attendance with Feedback and Evaluations

Attendance tracking can be integrated with course evaluations and feedback collection. You can create Feedback forms that collect learner input and make them mandatory to meet session completion criteria. While Feedback forms themselves are not delivered via QR code, they can be distributed alongside QR code check-in processes to create a comprehensive post-session workflow.

Best Practices for Attendance Tracking

To maximise the effectiveness of Acorn's attendance tracking:

1. Choose the Right Method: Use automated tracking for virtual events, QR codes for large in-person sessions, and signature-based forms for compliance-critical training.
2. Set Clear Expectations: Communicate attendance requirements and check-in procedures to learners in advance.
3. Monitor Reports Regularly: Review attendance reports to identify trends, address no-shows, and ensure compliance.
4. Customise Your Exports: Configure export fields to match your organisation's reporting and documentation needs.
5. Maintain Accurate Records: Use the import function to consolidate attendance data and keep your system current.

By leveraging Acorn's comprehensive attendance tracking capabilities, your organisation can ensure accurate records, improve compliance, and gain valuable insights into learner engagement across all training modalities.

Resource Management for Instructor-Led Training Events Resource Management for Instructor-Led Training Events

Effectively managing training resources is critical to delivering quality instructor-led and virtual training events. Acorn PLMS streamlines this process by centralizing resource scheduling and providing intelligent conflict detection across your organisation's facilities, equipment, and personnel.

Overview of Resource Management Capabilities

Acorn PLMS supports comprehensive resource management for all key elements of instructor-led training delivery. You can manage and schedule:

• Rooms and facilities – Physical training spaces where your in-person sessions take place
• Equipment – Audio-visual systems, computers, projectors, and other technology or tools required for training delivery
• Instructors and facilitators – Training professionals and subject matter experts delivering your courses
• Locations – Designated training venues, which may include entire facilities or individual classrooms within a facility
• Vendors – Third-party providers supporting your training operations

This integrated approach ensures that all resources are coordinated within a single system, making it easier for administrators and training coordinators to plan events without oversight.

Scheduling Resources for Training Events

When you set up an instructor-led or virtual training event, you assign the necessary resources through Acorn PLMS. The system allows you to specify:

• The training location or room where the event will occur
• The equipment needed to support delivery
• The instructor or facilitator responsible for leading the session
• Any vendor support required

By consolidating resource requests in one place, you gain visibility into what is allocated and when, supporting better planning across your organisation. This is particularly important when you manage multiple training events running simultaneously or in sequence.

Automatic Conflict Detection

One of the most valuable features of Acorn PLMS resource management is automatic conflict detection. When you attempt to book a resource that has already been scheduled for another event at the same time, the system notifies you of the conflict.

Room and facility conflicts: If you try to schedule a training session in a room that is already booked during that time slot, Acorn alerts you to the double-booking. This prevents the common problem of two events being assigned to the same physical space, which would be impossible to execute.

Instructor and facilitator conflicts: The system also detects when an instructor you want to assign to an event is already scheduled to deliver another training session at the same time. This helps you avoid over-committing your facilitators and ensures they are not double-booked.

Equipment and vendor availability: Similarly, if equipment or vendor resources are already allocated elsewhere during your requested time slot, you are notified before finalising the booking. This prevents resource unavailability issues that could compromise your event delivery.

How Conflict Notifications Work

When Acorn detects a resource conflict, the system provides clear notification alerting you to the issue. You then have the opportunity to:

• Adjust the date or time of your training event
• Choose an alternative resource (such as a different room or instructor)
• Resolve the conflict by modifying the existing booking
• Consult with resource owners to determine priority

This transparent approach gives you the information needed to make informed decisions about resource allocation and helps your organisation avoid last-minute scheduling emergencies.

Types of Locations You Can Manage

Acorn PLMS provides flexibility in how you define and organise training locations. Locations may be structured at different levels:

• Facility level – An entire training building or venue your organisation operates or leases
• Classroom level – Individual rooms or spaces within a facility

This flexible location hierarchy allows you to manage resource conflicts at the most appropriate level for your organisation's structure and operational needs.

Best Practices for Resource Management

To make the most of Acorn PLMS resource management capabilities:

1. Maintain accurate resource records – Ensure all rooms, equipment, instructors, and locations are properly entered in the system with correct availability information.

2. Review conflicts promptly – When the system flags a resource conflict, address it quickly to avoid disruption to training schedules.

3. Plan ahead – Enter training events and resource requirements as early as possible to allow time to resolve any scheduling conflicts.

4. Use location hierarchy effectively – Organise your facilities and classrooms in a way that reflects your operational structure, making it easier to manage conflicts.

5. Communicate resource changes – If an instructor becomes unavailable, equipment fails, or a facility is suddenly unavailable, update Acorn PLMS immediately so the system can alert you to any affected events.

Integration With Training Event Management

Resource management is integrated with your broader training event setup in Acorn PLMS. When you create an instructor-led or virtual training event, resource scheduling is part of the event configuration. This integration ensures that all aspects of your training delivery—content, scheduling, resources, and participants—are coordinated within a unified system.

Next Steps

For detailed guidance on configuring specific resources, setting up training events, and responding to conflict notifications, consult the live learning management documentation or contact your Acorn PLMS administrator.

Roster & Facilitator Tools Overview

Acorn PLMS equips facilitators and administrators with robust tools to manage class rosters, track learner progress, and collect valuable feedback on training delivery. These features work together to streamline instructor-led and virtual training administration while providing actionable insights for program improvement.

Class Roster Management

Real-Time Roster Access

You can access and manage class rosters in real time through Acorn PLMS. Facilitators have dedicated access to their assigned class rosters, allowing you to view enrolled learners, monitor attendance, and make enrollment adjustments as needed. This real-time capability ensures that your roster information is always current and reflects the latest enrollments and status changes.

Attendance Tracking and Enrollment Adjustments

As a facilitator, you can track attendance directly within the roster management system. Beyond simple attendance logging, you have the ability to adjust enrollments as circumstances change. Whether learners need to be added, removed, or their status updated, you can manage these changes efficiently without requiring administrator intervention for routine roster updates.

Facilitator Enrollment Authority

Your organisation can configure multiple enrollment methods in Acorn PLMS to suit operational needs. Facilitators have the capability to enroll learners directly into courses. Additionally, your system can support self-enrollment, approval-based enrollment, administrator enrollment, and automatic enrollment based on defined criteria. This flexibility allows you to balance facilitator control with learner autonomy and administrative efficiency.

Enrollment Information Access

Instructor Visibility

Instructors and facilitators can access course enrollment information to understand class composition and track participation. This standard capability is built into Acorn PLMS, enabling you to view which learners are enrolled, their enrollment status, and enrollment timing. This information supports better class preparation and communication with learners.

Credit Tracking Integration

Class rosters in Acorn PLMS are linked to credit tracking functionality. This integration means that attendance, completion, and status information captured in the roster directly connects to credit awarding mechanisms. You can verify that learners meet credit requirements based on attendance and participation data recorded in the roster system.

Facilitator Evaluations and Feedback

Learner Feedback Collection

You can implement structured feedback collection through Acorn PLMS's integrated feedback forms. These configurable forms can be attached to any learning activity, allowing you to gather learner input at multiple touchpoints throughout the training program. Learner feedback is essential for understanding training effectiveness and identifying areas for improvement.

Course Ratings and Satisfaction Surveys

Acorn PLMS supports integrated course ratings that capture learner satisfaction. You can ask learners to complete satisfaction ratings following their course completion. These ratings provide quantifiable metrics on learner experience and course quality. The feedback mechanism is flexible—you can design custom feedback forms to collect specific insights relevant to your training program.

Facilitator Satisfaction Reporting

Once learners have completed satisfaction surveys and feedback forms, Acorn PLMS generates Form Reports that you can export and analyze. These reports aggregate learner feedback data, including average facilitator satisfaction ratings and other applicable metrics from course participants. Exporting these reports enables you to perform detailed analysis, compare results across courses or facilitators, and track satisfaction trends over time.

Using Evaluation Data for Improvement

Continuous Improvement Insights

The combination of roster management and feedback tools provides you with comprehensive data for continuous improvement. Attendance patterns combined with satisfaction ratings help you identify which facilitation approaches resonate with learners and which areas need adjustment. This data-driven approach ensures that training delivery decisions are based on actual learner experience rather than assumptions.

Content and Delivery Effectiveness

Feedback forms attached to specific learning activities give you granular insights into content effectiveness. You can determine which course components drive high satisfaction and which require redesign. This capability supports targeted improvements to your instructor-led and virtual training programs.

Performance Tracking

By tracking facilitator satisfaction ratings over time, you can identify top-performing facilitators and opportunities for coaching or professional development. This supports both recognition of excellence and targeted performance improvement efforts across your training organization.

Best Practices

To maximize the value of roster and facilitator tools in Acorn PLMS:

• Review class rosters before training sessions to ensure accuracy and prepare for learner engagement
• Maintain accurate attendance records during classes to support credit tracking and learner accountability
• Use feedback forms consistently across courses to build comparable data over time
• Export and analyze Form Reports regularly to identify trends and patterns in learner satisfaction
• Share evaluation results with facilitators to support professional development and program improvement
• Configure enrollment methods that align with your organisation's policies and learner needs

These tools work together to create a comprehensive system for managing instructor-led and virtual training while building a culture of continuous improvement based on learner feedback and objective performance data.

Session Scheduling & Calendar Session Scheduling & Calendar

Overview

Acorn PLMS provides comprehensive session scheduling and calendar management capabilities for both instructor-led training (ILT) and virtual instructor-led training (VILT). The training calendar serves as a central hub where learners can discover available sessions, view session details, and register for training events. Administrators benefit from intuitive scheduling tools that support flexible learning delivery models, from traditional in-person sessions to fully virtual experiences and blended approaches.

Creating and Scheduling Sessions

Acorn supports full customization of ILT, VILT, and web-based training (WBT) courses, allowing your organization to design sessions that meet specific training needs. When creating a session, you can specify whether it will be delivered as:

• In-person (ILT): Face-to-face sessions held at physical locations
• Virtual (VILT): Online sessions delivered through video conferencing
• Blended: A combination of in-person and virtual components within a single event

Once you schedule a session, it automatically appears in the training calendar where learners can view available offerings and register directly from the calendar interface.

Training Calendar Interface

The training calendar in Acorn PLMS provides learners with an organized view of upcoming training events. Key features include:

Direct Enrollment: Learners can select a session from the calendar to view complete session details, including instructor information, delivery method, date, time, location (for ILT), and virtual meeting link (for VILT). From the session details page, learners can register for the course directly, streamlining the enrollment process.

Session Discovery: The calendar displays all scheduled sessions, making it easy for learners to browse available training opportunities and plan their learning journey.

Calendar Integration: For virtual sessions, meeting links from integrated video conferencing platforms are automatically synced to learner calendars, ensuring participants have seamless access to join sessions.

Virtual Meeting Platform Integration

Acorn PLMS integrates seamlessly with leading video conferencing platforms to support VILT delivery:

• Microsoft Teams
• Zoom
• GoToMeeting
• GoToWebinar

These integrations enable automatic synchronization of meeting links to participant calendars, reducing friction in the joining process and improving attendance rates. Your organization can select the platform that best fits your infrastructure and learner preferences.

Blended Learning and Cross-Location Training

Acorn's Live Learning feature enables innovative blended experiences where participants can switch between face-to-face and online delivery within a single event. This capability is particularly valuable for:

• Multi-location training: Deliver live cross-training simultaneously to participants at different physical locations and online attendees
• Flexible participation: Accommodate learners with different accessibility needs or geographic constraints
• Hybrid events: Combine in-person and virtual attendees in the same training session, managed through a single schedule

Administrators can configure sessions to support both in-person participants at a physical venue and remote participants joining via integrated video conferencing platforms.

Hands-On Learning and Lab Environments

For training that requires practical skill demonstration, Acorn supports lab-based sessions within the Live Learning framework. You can configure sessions that include:

• Lab-based activities: Hands-on practice environments where participants develop practical skills
• Online components: Virtual instruction and demonstration alongside lab work
• Skill verification: Customizable forms to provide instructions, capture evidence of skill demonstration, and include signature sign-off functionality for formal competency validation

This blended approach ensures learners can apply knowledge in realistic scenarios while maintaining clear documentation of skill acquisition.

Attendance Tracking

Acorn PLMS provides flexible attendance tracking for ILT and live learning sessions, supporting multiple input methods:

• Roster-based tracking: Mark attendance directly within the system during or after sessions
• Excel file uploads: Bulk upload attendance records from spreadsheets for efficient processing of large groups
• Scanned wet-ink records: Import paper-based attendance records by scanning sign-in sheets

Attendance records automatically contribute to course completion tracking and certification requirements, providing a comprehensive audit trail of participant engagement.

Recording and Archiving Sessions

VILT sessions can be recorded and made available to learners as post-session resources. Recordings are integrated as learning activities within Acorn PLMS, allowing:

• Asynchronous access: Learners who missed live sessions can review recordings on-demand
• Reference material: Participants can revisit session content for reinforcement
• Flexible scheduling: Record sessions once and deliver content to multiple cohorts or allow self-paced access

Automation and Integration

Acorn PLMS exposes APIs that support workflow automation and system integration for session management. The most frequently used capabilities include:

• Live Learning Attendance API: Automate attendance record submission and retrieval
• Completions API: Sync training completion status with external systems
• User Account API: Manage participant registration and calendar synchronization

Refer to the Acorn API documentation for detailed integration guidance and technical specifications.

Getting Started

To begin scheduling sessions in Acorn PLMS:

1. Access the session scheduling interface from your administrator dashboard
2. Select the delivery method (ILT, VILT, or blended)
3. Configure session details including date, time, location, and instructor assignment
4. For VILT sessions, select and configure your video conferencing platform
5. Set enrollment capacity and any required prerequisites
6. Publish the session to make it visible in the training calendar

Your learners will immediately see the session in their calendar and can register to attend.

Virtual Classroom Integration Virtual Classroom Integration

Acorn PLMS provides robust integration with industry-leading video conferencing platforms, enabling you to deliver instructor-led and virtual instructor-led training (ILT/VILT) directly within your learning ecosystem. These integrations streamline session scheduling, participant tracking, and performance reporting—all without requiring learners to leave the platform.

Supported Video Conferencing Platforms

Acorn PLMS offers native integrations with the following virtual meeting platforms:

• Microsoft Teams
• Zoom
• WebEx
• GoToWebinar
• Adobe Connect

Additionally, you can manually add meeting links from other platforms such as Google Workplace, providing flexibility in your virtual training setup.

Native Integration Advantages

Native integrations with Microsoft Teams and Zoom offer the most seamless experience. When you enable these integrations through the Acorn Integrations Hub by adding required credentials, you gain access to advanced features such as automatic attendance tracking, meeting link generation, and comprehensive reporting capabilities. This means registration and attendance data flows directly back into Acorn, eliminating manual data entry and ensuring accuracy in your live learning reports.

Key Capabilities

Engagement and Collaboration Features

When you integrate Acorn with Teams, Zoom, Adobe Connect, or Go to Meeting, your virtual classrooms inherit advanced engagement functionality, including:

• Whiteboards for real-time collaborative content creation
• Breakout rooms for small-group discussions and activities
• Interactive tools that enhance learner participation and knowledge retention

These engagement features are particularly valuable in longer sessions or complex training topics where interaction drives learning outcomes.

Automatic Participant Registration and Tracking

One of the most powerful aspects of Acorn's virtual classroom integration is automatic participant management. When learners join a session via Teams or Zoom, Acorn automatically captures their attendance and adds them to the class roster. This data is then reflected in your Live Learning Reports, giving you immediate visibility into:

• Registration status
• Attendance and time spent in session
• Questions asked during the session
• Overall participation metrics

This automation eliminates the need for manual attendance reconciliation and provides real-time insights into training effectiveness.

Scheduling and Calendar Synchronisation

Acorn PLMS streamlines the scheduling process by integrating with learner calendar systems. You can configure workflows and triggers that automatically send calendar invitations and email notifications to participants' Google Calendar or Microsoft Outlook accounts. This ensures learners receive meeting details in their preferred calendar application and can join sessions directly from external platforms, with the ability to return to Acorn for session content and follow-up activities.

Hybrid and Fully Virtual Session Support

Your organisation can confidently deliver hybrid learning experiences—combining in-person and virtual attendance—or fully virtual sessions using Acorn PLMS. Whether learners join via Teams, Zoom, or other supported platforms, you can schedule, deliver, and track attendance uniformly across all delivery methods. This flexibility is essential in modern training environments where learners may have varying access to physical locations.

Live Learning Reporting

Acorn PLMS provides comprehensive Live Learning Reporting capabilities that give you visibility into virtual session performance. Reports capture:

• Participant registration and attendance
• Duration of participation
• Engagement metrics (questions asked, breakout room participation)
• Completion status

These reports support your ability to measure training effectiveness, identify engagement gaps, and make data-driven decisions about future session design.

Integration Setup and Data Flow

To begin using virtual classroom integrations, enable your chosen platform within the Acorn Integrations Hub. For Microsoft Teams and Zoom, you will need to provide the appropriate credentials to activate the native integration. Once enabled, Acorn automatically handles the technical connection, meeting link generation, and data synchronisation.

Acorn also maintains a comprehensive REST/Open API that allows deeper customisation and integration with third-party systems beyond the native platforms. If your organisation requires integration with additional systems or custom workflows, the API enables seamless data consumption from external sources or exposure of Acorn system data to other platforms.

Best Practices for Virtual Classroom Integration

• Verify Integration Credentials: Ensure your Teams, Zoom, or other platform credentials are correctly configured in the Integrations Hub to enable automatic tracking and reporting.
• Test Before Delivery: Conduct a test session with your chosen platform to confirm that meeting links generate correctly and attendance tracking functions as expected.
• Leverage Engagement Tools: Utilise whiteboards, breakouts, and other collaboration features supported by your platform to maximise learner engagement.
• Monitor Live Learning Reports: Review reports during and after sessions to gauge participation and identify learners who may need follow-up.
• Plan Calendar Integration: Set up workflows to send calendar invitations early, giving learners ample time to prepare and reducing no-show rates.

Next Steps

If you are implementing Microsoft Teams as your virtual classroom platform, refer to the detailed integration guide for step-by-step configuration instructions. For other platforms or custom integration scenarios, consult the Live Learning Management help articles or contact your administrator to confirm which integrations are active in your instance.

Your organisation now has the tools to deliver engaging, trackable virtual training experiences that meet learners where they are—whether in a physical classroom, at home, or anywhere in between.

Webinar Administration Webinar Administration in Acorn PLMS

Acorn PLMS enables you to manage your entire webinar lifecycle within a single, integrated platform. From scheduling and enrollment through attendance tracking and recording, you can administer virtual instructor-led training (VILT) events that meet your organisation's compliance, reporting, and learner engagement needs.

Supported Webinar Platforms

Acorn integrates natively with industry-leading webinar and virtual meeting platforms:

• Zoom
• Microsoft Teams
• GoTo Webinar
• Adobe Connect

These out-of-box integrations allow roster information to transfer seamlessly between your webinar platform and the Acorn LMS database, eliminating manual data entry and reducing synchronisation errors.

Scheduling and Booking Webinars

You can schedule and book webinars directly through the Acorn platform using the Live Learning functionality. When you create a live learning event, you specify whether the session is in-person, virtual, or hybrid. For virtual sessions, you select your preferred webinar platform (Zoom, Teams, GoTo Webinar, or Adobe Connect), and Acorn automatically generates the meeting link and associates it with the session.

This integrated approach means your webinar details—including the platform link, date, time, and instructor information—are stored centrally in Acorn and made available to learners and administrators without requiring manual link sharing or external coordination.

Managing Learner Enrollment

Acorn offers flexible enrollment options to accommodate your organisation's workflow preferences:

• Manual Enrollment: You can directly enrol users into webinar sessions through the platform.
• Automated Workflows: Set up automation rules to enrol learners based on job role, department, completion status, or other criteria.
• Self-Enrollment: Enable learners to register themselves for available webinar sessions, giving them control over their learning schedule.

Your choice of enrollment method depends on your organisation's governance model and learner population.

Calendar Integration and Reminders

When you enrol learners in a webinar, Acorn can add the session details directly to their Outlook calendars. This integration ensures that:

• Learners receive calendar invitations with the webinar date, time, and meeting link
• Reminders appear in their email and calendar applications
• Scheduling conflicts are visible before enrollment
• Session links are readily available at the time of the event

This seamless calendar integration improves attendance rates and reduces no-shows by keeping webinar details prominent in learners' workflows.

Automated Attendance Tracking

Attendance can be tracked automatically through your webinar platform integration. When learners join the Zoom, Teams, GoTo Webinar, or Adobe Connect session, their attendance is recorded and automatically linked to their learner profile in Acorn.

You also have the option to track attendance manually if your workflow requires it. Attendance records are critical for:

• Compliance Reporting: Documenting training completion for regulatory or auditing purposes
• Certificate Issuance: Triggering automatic certificate generation upon successful attendance
• Learner Progress Tracking: Maintaining accurate training records in learner profiles

Email Delivery of Session Details

For learners with email access, Acorn automatically delivers webinar session details, including the meeting link and joining instructions, directly to their email address. This ensures that learners receive all necessary information without relying on additional communication channels or manual outreach.

Recording and On-Demand Access

Webinar sessions can be recorded within your selected platform and archived within Acorn for on-demand access. This capability is valuable when:

• Learners cannot attend the live session due to scheduling conflicts or time zones
• Your organisation requires recorded content for compliance documentation
• You want to repurpose webinar content as asynchronous training material
• New hires or employees need to access training after the original live session

Recordings are linked to the session record in Acorn, making them discoverable and trackable within your learning environment.

Resource Management for Webinars

Acorn allows you to manage physical and virtual resources associated with webinar events. You can configure:

• Instructors: Assign one or more instructors to lead each webinar session
• Virtual Venues: Designate which webinar platform (Zoom, Teams, etc.) hosts the session
• Capacity Limits: Set maximum attendee numbers if required

This resource management capability ensures that webinar logistics are coordinated within the platform and visible to administrators responsible for scheduling and load balancing.

Built-In Course Registration Calendar

Acorn provides a built-in calendar for webinar and course registration. Learners can browse available sessions, view scheduling details, and register for events that fit their schedule. This calendar functionality is also available through Acorn's API, allowing you to sync webinar registration data to external systems if your organisation uses complementary tools.

Reporting and Compliance

All webinar administration activities—enrollment, attendance, recordings, and completion—are tracked and available for reporting. You can generate reports to:

• Verify compliance with training mandates
• Monitor instructor performance and learner engagement
• Track certificate issuance tied to webinar attendance
• Audit enrollment and attendance records for regulatory purposes

Getting Started

To begin administering webinars in Acorn PLMS:

1. Confirm that your organisation's webinar platform (Zoom, Teams, GoTo Webinar, or Adobe Connect) is enabled and integrated with Acorn
2. Set up your first Live Learning event and select the virtual application option
3. Configure enrollment settings (manual, automated, or self-enrollment)
4. Add session details to learner calendars if using Outlook integration
5. Monitor attendance tracking and, if required, record the session for on-demand access

For detailed configuration of live learning venues and resources, refer to the live learning venues documentation.